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Administrative, Accounting, Finance & HR Assistant

  • Lausanne

50% (Four-day week)

We’re looking for someone to take ownership of 23bis’s administration.

The role at a glance

We’re looking for someone to take ownership of 23bis’s administration. You have a strong command of Swiss accounting and employment law. You know how to read figures and turn them into clear recommendations. You’ll support both our internal team and external collaborators with questions about contracts and salaries, in French and English.

What is 23bis?

23bis is a creative agency and production company, B Corp certified, active throughout Switzerland for more than 10 years. We are a team of 17, including 13 people in production, and have worked a four-day week since 2022. We produce films, digital content and communication campaigns for brands, institutions and NGOs that want to do things well.

What makes this role special

You’ll take over 23bis’s administration and organise it in your own way. You’ll see every franc moving through a 17-person SME working across Switzerland, from an invoice from a Zurich-based supplier to the annual closing. This position gives you a perspective that nobody else in the company has, and we count on you to tell us what the numbers say before we ask.


Main responsibilities

Accounting and finance

  • Full accounting management through to the annual closing.
  • Creation and regular update of a monthly financial dashboard to support business management: cash flow, ratios, profitability, desirability and more.
  • Preparation of annual cost accounting, identifying recommendations for the following year’s budgets.
  • Processing and payment of supplier invoices, expenses and incoming payments.
  • Issuing invoices and following up on reminders.
  • Reconciliation of accounts and checking the accuracy of accounting entries.
  • Active contribution to monthly and annual closing processes, in coordination with our external finance partner and 23bis’s finance circle.
  • Preparation of VAT returns and the documentation required for tax filings, audits and inspections.

Human resources

  • Management of personnel-related administrative formalities.
  • Preparation and monitoring of employment contracts.
  • Preparation of salary certificates, internship certificates and equivalent documents.
  • Management of fixed and on-call payroll processing.
  • Administration of personnel insurance and social benefits, including keeping employee files up to date and managing coverage.
  • Applications for work authorisations and permits for foreign nationals.

Administration

  • Management of internal and external mail.
  • Filing, organisation and updating of administrative documents.
  • Management and monitoring of company insurance, in coordination with our external partner.

Conditions

  • Four-day week: we are closed on Fridays for everyone, with no reduction in salary.
  • Workload: 50%, or 2 days per week, 16 hours.
  • Location: Lausanne.
  • Organisation: flexible working days, to be agreed together, with remote work possible.
  • Salary: CHF 60,000 gross per year at 100%, or CHF 30,000 gross per year for this 50% position.
  • Payment: 12 salaries per year.
  • Holiday: 10 days for this 50% position, equivalent to 4 weeks at 100%.
  • Contract type: permanent employment contract.
  • Start date: as soon as possible.